The sixth attachment is a list of designs where I collaborated with other designers including the location (URL) of the designs on the Internet. Ask for a response. Add a link to click on, a phone number to call or a document to read over if you need more than just an emailed reply. Because if you ask for multiple actions in an email, and one of those actions is delayed, it holds up the reply. It sounds simple, but many times we forget to do so. Remember, this email from the developer worked so well, I called him within 60 seconds of receiving his message. This is the key to writing an email asking for something. Another way is to state that you are in a hurry for some reason (specified or unspecified) a for example: ... Email. For the recipient, however, it might not be so obvious. Stick to the Point When you go on a tangent in an email or divulge more (personal) information than is necessary for the task at hand, it ultimately wastes your professor’s precious reading time — as well as your own time. We clearly explain the situation in our email — maybe we even provide a few action steps — but we often forget to clearly ask for a response. It also reduces accountability. Thank you for allowing me to send samples to you. It gives VIPs an easy out if they’re too busy. a shared class notebook) your intended audience can see and click it to access your form or quiz. Reply Email Sample VII: Reply to Request for Samples. I think the question mark is a good idea as it invites the recipient to give a quick reply - which may range from the curt "No, not yet" to the more helpful "I haven't had chance yet but will do so by the end of the week" or similar. Counterintuitively, it also boosts your response rate since you’re showing empathy toward their time demands. To be polite you can omit the first part and nicely ask for a quick response. Copy and then paste this unique link wherever (e.g. Either of those is an improvement on silence as they at least acknowledge receipt. Next, choose how you want to ask for responses. Ask the recipient to reply One of the most overlooked tactics to get a quicker response to emails is simply asking the recipient to reply. For example: I would really appreciate a quick (an urgent) response. As the writer of the email, the next step always seems clear to us. Dear Mr. Ahsan, I have attached five samples of my original designs to this email. – Waggers Jun 30 '11 at 13:40 Make sure it is as easy as possible for your recipient to do what you ask. You can then follow up with your lead as soon as possible rather than interrupting a current job while out in the field. 8. 3. Note: These guidelines are only for emails that you write when you’re hoping for something from the recipient, even if it’s just a response. 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